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Password protected meetings in Zoom

[Updated May 18, 2020]

Zoom has previously announced that after May 30, 2020, all scheduled meetings will require a password for access. Zoom has since backed out on this after customer feedback. They have decided to postpone the introduction and re-evaluate. At present, we do not know if or when Zoom will introduce password requirements.

This article addresses how to manage passwords in meetings, but currently using passwords is voluntary. However, we recommend that you actually start using passwords at new meetings. This both increases security and means that any change in password requirements will not affect your meetings in the future.

IF and WHEN Zoom starts with password requirements it will mean that meetings you create after that date will automatically be password protected and you can no longer use passwords.

Meetings created before the change but which are scheduled after the change therefore need to be updated and given a password. Then you need to send / republish the link to the meeting to your prospective participants in order for them to enter the meeting.

The invitation link to the meeting (if you set it up, see below) will contain the password in coded form, which means that no one with the link to the meeting needs to remember a password, instead it is enough to click on the link.

This article describes how to set up Zoom correctly, create password-protected meetings, how to handle already created meetings in either Zoom or MyMoodle, and what the consequences are.

Set up Zoom to always use passwords and automatic password links

The first thing you should do is review your settings. Since we will be forced to use passwords in the future, it is a good idea to start using passwords already to avoid problems when the change takes place.

Log in at

Click "Settings" on the left and scroll down the page until you see " Require a password when scheduling new meetings ":

  1. Require a password when scheduling new meetings - Click the button to turn it on (blue). Now you have enabled to always use passwords when scheduling meetings.
  2. Require a password for instant meetings - You can also turn this on if you want. This means that when you "call" someone you need a password to be able to join your meeting. At present, we do not recommend this as it becomes a bit complicated. NOTE: We do not currently know if this will also be compelling.
  3. Embed password in invite link for one-click join - Click the button to turn it on (blue). Now you have enabled automatic embedding of the password in meeting links. NOTE! Do NOT use this if you are going to publish the link publicly! Then everyone comes in, even those who want to bomb your meeting! In this case, it is better to have this turned off (gray) and give the password to those who are invited (will also be printed in clear text in invitation letters).
  4. Require password for participants joining by phone - You can also choose to secure a little extra by forcing even those who call in to enter a password. NOTE: We do not currently know if this will also be compelling.

Set up your personal meeting room to use passwords

You also need passwords in your personal meeting room meetings. 

Click on the tab "Meetings" to the left. Select "Personal Meeting Room" at the top.

Then click the button "Edit this meeting" at the bottom of the page:

Scroll down to "Meeting password" and select it. Set a password of your choosing and click Save at the bottom.

Create password protected meeting

When you schedule a new meeting, you can turn on password protection. This is a great way to prevent random Zoom bombing by unknowns who test different meeting IDs or who know the ID of a meeting. Without the password, they will not enter the meeting.

You do not have to give the password to the people you invite, but can automatically embed it in the link to the meeting so your participants just need to click on the link and they will enter.

You can schedule a new meeting via the Zoom app, via the website, through Outlooks Zoom Link or via the MyMoodles Zoom resource. No matter where you go from there, the password option is included. Here's what it looks like through the Zoom app:

  1. First choose to use " Generate Automatically " instead of "Personal meeting ID". This is to prevent you from setting a permanent password for your personal meeting ID. In addition, it is always recommended to allow Zoom to randomly create a meeting ID for all your meetings to reduce the risk of the ID becoming known.
  2. Check the box " Require meeting password ". If you have chosen to set Zoom to always create a password (see the heading above) then this will be on from start.
  3. A password is created for you, but you can change it to something else if you want before saving.

When you save your meeting, the password is embedded in the link (though not printed in plain text, but encoded). However, the password is printed in plain text in the actual meeting invitation text that you can use to send as an e-mail:

Change an existing meeting to use a password

The principle is the same as when you create a meeting. What you should do instead is edit an existing one (Edit). Find your meeting in the app, on the web page or in MyMoodle and choose to edit it. In the settings, you then activate the password as above.

In the app:

  1. Click on "Meetings"
  2. Click on the meeting
  3. Click on "Edit"

On the website (looks about the same via Zoom Bookings in MyMoodle):

  1. Click on "Meetings"
  2. Click on the meeting title (Note the small red ring with exclamation marks indicating a meeting without a password).
  3. Click "Edit this meeting" in the bottom corner.

In the "Zoom Meeting" resource in MyMoodle

Go to the resource. Then select "Edit Settings" from the "Settings" menu on the left.

Important to remember:

If you have already sent out a link to your meeting and it is then changed to use a password, you must send out a new link / invitation! Alternatively, you give the meeting participants the password in another way. They will not come in without the password!

If you have used Zoom Meeting Resource in MyMoodle and scheduled a meeting which then gets a new password then the link with a built-in password is not updated. However, the password is printed in plain text in the resource itself. Be sure to notify your students so they find the password. This is how it looks:

Please note that at present we do not know what will happen to this resource if it is forced on password. During tests, we noticed that if you set to always use the password at new meetings, then the password is not automatically set in the resource. Something in the communication with Zoom does not seem to be right here. Therefore, make sure that you de facto set your password when creating the resource to avoid problems.

If you use the Zoom Booking resource in MyMoodle

Scheduled meetings that you change (or that are changed) to use passwords are updated on the page with the password embedded in the link. So you don't have to worry about your course participants not being able to get in via Zoom booking in MyMoodle.

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